Championships
6.0 Information relating to all four Championships
6.1. ENTRY FEE
The individual entry fee for each Championships is £70.00 GBP.
Entry fee must be paid online via www.corporate-sporting.com
An individual entering more than one Championships, must pay a separate entry fee for each Championship.
Any competitors not staying in official accommodation booked through www.corporate-sporting.com must pay an additional levy of £50.00 GBP per entry.
Entry numbers will be limited, and allocated on a first come, first served basis.
6.2. CLOSING DATE
The closing date for all entries is strictly Monday 31 October 2011 at 12 midnight GMT. Name changes will be permitted after this date.
CLOSING DATES:
i) Final Entry by Number: No Later than 31 October 2011
ii) Hotel Reservation: No Later than 31 October 2011
iii) Travel Schedule: No Later than 15 December 2011
iv) Final Entry by Name: No Later than 15 December 2011
6.3. CONTROL OF NATIONS
The times for check-in and registration for accreditation at the official hotel will be specified in the final detailed program available after 30 November 2011. Federations must arrive and check-in within the time limits of the check-in and registration for accreditation.
a. Finances
The federations must be in order with the annual fee and other financial obligations to the CJA. The entry fee per competitor must be paid to the WJA Organising Committee. In order to take part at the competition the national federation must have fulfilled the necessary payments to the organiser and the CJA. The member federation fees to the CJA must be paid for 2011 and 2012.
b. Control of Nations
Identity: Nationality and age of the participants. (Each competitor’s passport or copy of the passport in case the competitors are still travelling, has to be presented to the CJA official. The competitors must not be present at the nation control.)
List of entries: The list of entries is confirmed with the CJA official. No inscription will be accepted after the end of the nation control.
c. Accreditation
A list of all the inscribed competitors is generated by the bookings system, which is confirmed by the head of delegation that it is the final list.
The CJA accreditation cards for the Championships, must be presented at the official weigh-in and before each contest.
6.4. RESPONSIBILITY OF THE FEDERATIONS
Accreditation
A passport size photo (jpeg format) of all Executive Members, Officials & Teams must be sent to the Organizing Committee via email prior to arrival, for the issue of accreditation card. The accreditation card will be issued to each participant upon arrival at the Hotel and should be carried at all times. Kindly ensure that photos are clearly identified by name.
Gender Control
The gender control is placed under the responsibility of the National Federations nevertheless the CJA keeps the right to request under certain circumstances the communication of the documentation to the CJA Medical Director.
Minor athlete
The National Federation is responsible to obtain all the necessary legal approvals and permissions for the minor athlete to take part in the CJA competition. This also applies for antidoping testing. The national federation is to ensure that the minor athlete has the parent/guardian permission to undergo these tests.
Medical certificate
The sex certificate and the medical certificate of the competitors are not required.
The competitors will compete under the full responsibility of the federations.
Insurance
Each national federation is responsible for insuring its competitors against ’injury and third part risk (public liability)’ during the period of the championships. The Commonwealth Judo Association declines all responsibility.
Attitude of the competitors
The federations are responsible vis-à-vis the CJA concerning the general attitude of their competitors.
Image of Athletes
The federations are responsible to have obtained the rights for the CJA to use the competitors image in whichever way it considers it necessary for the promotion of the sport.
Neither the organiser of the event, nor the Welsh judo Association (nor any of its officials or members) will be liable or responsible for any personal injury nor for any loss or damage to your property arising out of your participation and travelling in connection with these events.
6.5. JUDOGI
The competitions will be held in white and blue judogi. (Grand Masters, Cadets, Juniors and Seniors)
Judogi markings must be in accordance with the standard IJF regulations. In order to enforce the proper size and measurements of judogi as defined by the Competition Rules and fair conditions for athletes, the special measuring device SOKUTEKI will be used.
If the Judogi of the athlete does not comply with all the specifications of the CJA and the IJF, including the name and country patch, the athlete will be disqualified from the tournament.
Competitors may make use of Judogi from all manufacturers, as long as they comply with the standard IJF regulations. It is not allowed to tape or cover any part of the judogi as this would affect the judogi design and the grip of the opponent.
6.6. BACK NUMBERS
The top part of the back number consists of the Surname and Country of the competitors. These back numbers can be ordered from www.mybacknumber.com. It is important to note that production and delivery takes around 4 weeks. It is the duty of the participating federation / competitors to order this part of the back number in time.
We recognise that back-patches can be difficult to source, particularly for nations that can compete independently in Comonwealth events. Therefore the Organisers will offer back patches to players without them, as part of the accreditation process. Once the entries have been received we will contact the players with an option to order 2 back-patches with their name and nation, to be collected at the venue. Our intention is to try to offer this within the entry fee.
The bottom part consists of the Sponsor and the Name of the Event, which will be distributed during the accreditation.
6.7. ACCEPTABLE MARKINGS
Advertising on the arms (10cm x 10cm on both right and left side) can be used by federations and their competitors as usual for their own profit.
6.8. SELECTION & REGISTRATION OF REFEREES
The CJA Head Referee will choose, the referees by name, who can take part at the CJA Championships. The federations will get the information in time together with the classification of the referees.
The costs for travelling of the referees are at the costs of the member federation.
The costs for transfers, board and lodging of the referees are at the costs of the WJA Organising Committee.
After the nomination of the referees, the federation must confirm the participation by returning the nomination form to the CJA Head Referee care of the CJA General Secretariat (office@judospace.com) by the deadline stipulated in the letter.
6.9. REFEREE MEETING
A referee meeting is scheduled on Sunday 22 January, the evening before the first competition day, at 19:00hrs at the Wales Millennium Centre. The attendance to the Referee meeting is strictly compulsory.
6.10. REFEREEING RULES
The refereeing rules are the IJF rules. It’s obligatory to take a decision at the end of each contest. For each contest, three referees will be appointed. (The referee draw is done by computer).
CJA Referee Jury
The jury is not an appeals jury. It can be consulted by the referees in case of any difficulty. In no circumstances can the competitors or their representatives of their delegation consult the jury. No protest against the referees’ decisions will be accepted.
Withdrawal by injury
During eliminations
- if the responsibility of the injury cannot be attributed to one of the competitors, the injured fighter shall loose the contest.
- if the responsibility of the injury is attributed to one of the competitors, the other will be declared winner. The competitor responsible for the injury will not be able to participate at the repechage.
- In case of withdrawal, the competitor cannot present himself for the following contests.
During the finals or semi-finals
- if the responsibility of the injury cannot be attributed to one of the competitors, the injured competitor shall lose the contest.
- if the responsibility of the injury is attributed to one of the competitors, the other will be declared winner.
Note: A competitor who has been declared as a loser by injury can continue the competition. A competitor who has got a direct «hansokumake» as the penalty against the spirit of our sport, will not be authorised to continue the competition.
6.11. SPECIAL REFEREEING RULES (Commonwealth Cadet Championships)
Application of kansetsu-waza is prohibited: The referee will stop the action if any of the athletes try to apply kansetsu-waza and there will be no penalty. If tori applies kansetsu-waza a second time, he is given direct hansokumake and he is not allowed to continue the competition.
Application of shime-waza is allowed: A competitor who has lost consciousness due to shime-waza is not allowed to continue the competition.
6.12. POSITION OF COACHES
Chairs for two coaches per each competition mat, for the blue and the white side, will be provided.
6.13. CONDUCT OF BEHAVIOUR OF COACHES
The coach is responsible for his competitors’ conduct from entering the competition venue until leaving it, before and after each contest.
Coaching will be strictly limited to communication with the competitors, tactical advice, encouragement, instructions in unexpected situations, such as injury, etc.
The coach will remain seated on his chair throughout the contest.
Forbidden behaviour of a coach:
- Any comments on or criticism of the referees´ verdicts.
- Demanding correction of the referees´ decisions
- Any abusive gestures toward referees, officials, or public
- Touching, hitting, kicking, etc. the advertising panels or any equipment
- Any kind of behaviour showing disrespect to the opponent, referees, officials, opponent’s coach, his own athlete, the public, etc.
Dress code:
- Draw: jacket suit and tie
- Elimination rounds: national track suit with trousers reaching down to shoes.
- For the final block program (Evening Show): jacket suit with tie.
The following are forbidden at any time: shorter trousers, sleeveless tops, undressed upper body, any kind of head caps and cover, jeans, sweaters or similar sports unrelated dress, flip-flops.
6.14. PENALTIES
Any coach who infringes upon these rules will be disqualified from accompanying his competitors into competition zone and taking up coach’s chair until the end of event (not only for the particular day).
6.15. ANTI-DOPING
6.16. SELECTION OF ATHLETES
The Gold Medal Winner and another Drawn Medallist from the rest (TWO tests PER WEIGHT CATEGORY contested)
6.17. SELECTION OF ATHLETES
The summons for the doping test is handed by an escort chief of chaperone or CJA doctor to the competitor selected to the doping control after her/his last contest, when the competitor is leaving the restricted area.
Another system to give the notification to the competitor can be used if CJA Doctor, Sport Director in charge and Chief of Chaperone so decides. The Notification Form to the competitor has to be handed latest when the competitor comes down from the podium after the Award Ceremony. The escort writes the time on the form. The competitor must sign the form and have a copy. The escort gives the original one to the doping control staff, who records the actual time of arrival on the summons, signs it and verifies the identity of the competitor (ID card, passport …). The competitor has to register by maximum 60 min. after he/she has signed the notification form (including press) at the doping control station. The escort has to be physically beside the competitor and keep the competitor under observation (visible) all the time and accompany her/him to the waiting room at the Doping Control Station (DCS). Interruption of the doping control procedure is allowed only for victory ceremonies. During the interruption the competitor have to be under observation of the escorts at all times. A person may accompany the competitor to the Doping Control Station and may watch all procedures except urination.
6.18. SAMPLE TAKING PROCEDURE
Only one competitor at a time shall be called into the test room (= working room, consulting area).
The competitor shall select by her/himself a urine collection vessel and check it. After that she/ he goes into the toilet accompanied by DCO. She/he have to wash her/his hands without soap and dry them. Then he/she urinates a minimum of 90 ml into the collection vessel under observation of the Doping Control Officer who must be of the same gender as the competitor. After the collection vessel is full or minimum 90 ml urine has been produced she/he must empty her/his urinary bladder. Any clothing preventing the direct observation of the urination shall be removed.
When requested urine volume of 90 ml (minimum) has been provided, the competitor shall select a urine control kit, open and check it and pour by her/himself 30 ml (minimum) first into bottle B and then 60 ml (minimum) into bottle A. Few drops of urine shall remain in the collection vessel to check specific gravity. The competitor shall close the A and B bottles hermetically. The remaining urine is to be destroyed after sealing of bottles A and B. If the amount of urine is less than 75 ml, partial sample kit or temporary sealing is needed.
If the amount of urine is less than 90 ml, partial sample kit or temporary sealing is needed. The specific gravity must be 1.010 or higher (stick) or 1.005 or higher in case of refractometer has been used. If not, another sample is needed. It is the responsibility of the Athlete to provide a Sample with a Suitable Specific Gravity for Analysis.
If his/her first Sample is too dilute, he/she should not need further hydration and therefore should avoid drinking as far as possible until a Sample with a Suitable Specific Gravity for Analysis is provided.
The DCO should continue to collect additional Samples until the requirement for Suitable Specific Gravity for Analysis is met, or until the CJA doctor determines that there are exceptional circumstances, which mean that for logistical reasons it is impossible to continue with the Sample Collection Session. Such exceptional circumstances shall documented accordingly by the EJU Doctor. (According to WADA IST: Number of urine samples is as many as needed to get suitable SG. There is no time limit, neither)
If it is determined that none of the competitors Samples meets the requirement for Suitable Specific Gravity for Analysis and the CJA doctor determines that for logistical reasons it is impossible to continue with the Sample Collection Session, the EJU doctor may end the Sample Collection Session. In such circumstances, if appropriate the ADO may investigate a possible anti-doping rule violation.
The competitor shall declare any medications, vitamins, herbal products, food supplements that were ingested in the previous 7 days. The competitor shall certify, by signing the protocol form, that the procedure has been performed according to the rules of CJA. Any irregularities e.g. problems to keep order etc. identified by the competitor, accompanying person, officers or CJA doctor shall be recorded.
The Doping Control Officer, accompanying person (if present) and CJA doctor (if present and seen the whole procedure) sign the Doping Control Record.
The competitor shall be given a copy of the Form, and CJA doctor an original and rest of the copies of the form.
After the test procedure he/she and the accompanying person must leave the station.
6.19. LOCAL INFORMATION
6.20. VENUE
The Championships (Grand Masters, Cadets, Juniors, Seniors) will be held at the Donald Gordon Theatre, Wales Millennium Centre Bute Place, Cardiff CF10 5AL Wales.
Google maps Link:
6.21. AIRPORT
London Heathrow Airport (LHR) is the Official Airport for the Championships. A transfer from LHR Airport to the Official Hotels will be available for all participants and officials arriving on Saturday 21 January 2012.
A small number of nations may find it convenient to travel to Cardiff, this can be via Schipol. If those flights suit your federation please contact the Official Accommodation & Transport Agent, Corporate and Sporting Events at the email: bookings@corporate-sporting.com
The Official Accommodation & Transport Agent for the Championships is Corporate and Sporting Events on behalf of the WJA Organising Committee. www.corporate-sporting.com
6.22. TRANSPORT
The organizer will take care of the transportation from the above mentioned airport to the official competition hotels and competition venue during the competition. Transportation services will be offered only to those participants who are accommodated in the official competition hotels.
Participating National Federations are responsible for their own travel to the UK.
6.23. OFFICIAL HOTELS
The organizing committee is providing hotels in three categories on half board basis. Information is available on the website www.cardiff2012judo.org
Hotel bookings are made via the Official Accommodation & Transport Agent for the Championships, Corporate and Sporting Events on behalf of the WJA Organising Committee. www.corporate-sporting.com
Email: bookings@corporate-sporting.com
6.24. FAREWELL PARTY
There will be a farewell party for all participants on 25 January 2012 at 2200 hrs, at the Wales Millennium Centre.
6.25. VISA:UK Border Controls
In order to ensure the smooth issuance of visas, each country/region is asked to contact the nearest UK Embassy or Consulate for necessary paperwork and begin proceeding three months prior to departure at the latest. The Organising Committee will send necessary documents upon request, such as an invitation letter. Information for the documentation must be provided without delay. Each country is also asked to pay attention to the validity of passport for each delegation member. (It must be valid until the date of re-entry into each country).
For more information: http://www.ukba.homeoffice.gov.uk/
6.26. CITIZENSHIP
All member Federations & Associations of Commonwealth Judo Association.
• The citizenship of the competitors must be verified by persons appointed by the CJA Executive. Evidence of citizenship will be accepted by the production of a valid passport issued by the country for which the competitor wishes to compete.
• For the host Federation Team if competitors do not hold a valid passport, a birth certificate or Certificate of Citizenship will be acceptable proof of the competitor’s residency in that country.
• Where a valid passport covers several countries e.g. a UK passport for England, Scotland, Wales etc. a letter or certificate from the competitors National Sports Authority confirming the competitor’s residence in that Country will be required. For any dispute on this matter, it shall be arbitrated on by, and the decision subsequently declared by the CJA Executive President.
• Each competitor will be issued with an accreditation card this will become the competitors’ pass for the duration of the championship.
6.27. TRAINING REQUIREMENT
Training venue will be made available to participating Teams. More details will be provided after 30 November 2011 for Teams to book their training slots.
6.28. WOMEN PLAYERS
Female competitors must wear a white short sleeved non-transparent T-shirt. The bra must not have any hard pieces. Long hair has to be bound in order that it does not come loose during contests. Make-up and jewellery are prohibited, and nails must be cut short.
